Revised PSAHPERD Bylaws - What you should know.

Yes, Bylaws! While this may not sound like an exciting topic, it is important business and required by law for all non-profit corporations in Pennsylvania. So, we have taken it seriously to ensure we can operate for our membership in the most effective and efficient way possible!

Our Organization recently adopted new organization bylaws to ensure that the governance documents and practices of the organization, such as Articles of Incorporation and Bylaws are in accordance with both Pennsylvania as well as Federal laws which have recently changed. The overall goal of this Board exercise was to do an organizational assessment and “tune-up” to allow for the continued pursuit of PSAHPERD’s Mission: To provide leadership, advocacy and professional development to health and physical educators for overall wellness in Pennsylvania in the most effective and efficient way possible.

As a member, we want to be sure to provide you with an opportunity to review the Bylaws. Here you will find additional information on:

  • Revised PSAHPERD Board Approved Bylaws
  • What are Bylaws?
  • Why revise the PSAHPERD Bylaws?
  • Highlights of the revised Bylaws 

Highlights of Revised Bylaws

Members Article II (Sections 1 and 2)
The members will be noted as “supporting” non-voting members and will be polled by the Board of Directors for their input on matters important to the purpose and activities of the Corporation. Member input and feedback are critical to helping the Board of Directors operate in the best interest of members and the pursuit of our mission.

Implications for 2020

  • Membership will be appraised of significant issues including changes to the bylaws through a process to gather feedback during a 30-day review period as determined by the Board.
  • Membership comments will be gathered either electronically, and/or in-person meetings at the annual conference or workshops. This will enable the Board of Directors to address any and all questions and comments from the membership and inform the decision-making process.

The Board of Directors - Article III

  • The Board is made up of a minimum of 9 members to a maximum of 15 members with the election of the Board members on an annual basis. (Section 2)
  • The Board term will be 3 years. (Section 3)

Implications for 2020

  • In 2020 a total of 4 Board Members will be rolling off consistent with their term of office to be replaced by 4 new Board members
  • Going forward, each year, one-third of the Board members will “roll-off” based on their term of office and replaced by newly elected Board members.
  • Committees, Standing and Ad Hoc, will be established at the direction of the Board of Directors and filled by interested members to act in an advisory capacity to the Board, providing updates and minutes of their proceedings. (Section 15)
  • The Executive Committee is made up of the officers; President, Past President and President-Elect who will each have a term of 1 year. (Section 16)
  • The Governance Committee (formerly Structure and Function committee) will manage the nomination and application process for new Board members and the president-elect. 

To address the open Board positions noted for 2020, Board members will be selected using the following process:

  • A call for Board member applicants will be issued through a membership email and announcement on the PSAHPERD website.
  • Applicants will submit their resumes electronically along with a completed application available on the website.
  • The Governance Committee will review the applications and select potential candidates for phone interviews
  • Based on the information gathered through submissions and interviews the Executive Committee and Governance committee will identify a slate of recommended candidates equal to the number of open positions to be voted upon by the current Board of Directors at the Annual Meeting. 

Officers - Article IV

  • Officer roles, election, and associated responsibilities are consistent with standard nonprofit Board responsibilities.
  • Current Board of Directors members length of term and planned “rolling off” date will tie to the description above under the Board of Director Article II notation