Responsibilities and Procedures
A. Organization
1. Upon assuming the position, the Chair shall perform the duties designated in
the Operating Code and as assigned by the PSAHPERD President
2. The Chair shall attend and participate in all PSAHPERD Executive
Board Meetings
a. Convention upon assuming office (Sunday AM)
b. Spring
c. Fall
d. Beginning of Annual Convention (Thursday PM)
3. The Chair shall regularly communicate with the PSAHPERD
President and Executive Director
4. The Chair shall call and preside over meetings of the Committee as needed
5. The Chair shall preside over the Adapted Awards selection
B. Policies and Procedures
1. General Responsibilities During Term of Office
a. Shall serve as the spokesperson for the Committee
b. Shall become familiar with the PSAHPERD Constitution and Bylaws,
the Operating Code, Applied Strategic Plan (ASP) and budgets (PSAHPERD General Budget and Convention Budget)
c. Attend and participate in the PSAHPERD Executive Board meetings
and the Representative Assembly
d. Prepare and submit reports in the proper format
e. Secure programs and participate in the Convention Planning process
f. Advocate for high quality adapted programs
g. Serve as a resource for national consensus documents and legislation
[e.g., American Disabilities Act (ADA), Individuals with Disabilities Education Act (IDEA)] addressing adapted issues
h. Identify and collaborate with adapted entities as resource links and education partners
i. Acquire and disseminate current research centered on adapted programs and issues
j. Shall coordinate and supervise the Committee Awards
k. Shall communicate with the PSAHPERD Awards Chair
concerning the Committee Awards
l. Regularly communicate with Committee members
m. Attend and participate in the Annual Convention
n. Review and suggest revisions to the Operating Code as necessary
o. Copy all official correspondence to the Executive Committee
p. Provide information to keep publications current (Website,
Newsletters, Journals, etc.)
q . Submit expense vouchers in a timely manner for payment throughout
the year with all vouchers due by December 15 to the appropriate person (Executive Director for General Budget or Convention Treasurer for the Convention Budget)
2. Specific Duties Immediately Upon Taking Office
a. Attend the “new” PSAHPERD Executive Board meeting following convention
b. Update the directory with contact information as will be printed on the Website and in the Winter Journal
c. Read the “Conflict of Interest Policy” and sign the provided form in compliance
d. Review the “Fraudulent or Dishonest Conduct and Whistleblower Policy Statement”
e. Review Journal responsibilities – see Addendum
f. Confirm all Committee members and contact information to be printed on the Website and in the Winter Journal.
3. Specific Duties Prior to Spring Executive Board Meeting
a. Communicate with Committee members and review their responsibilities
b. Complete Convention Program responsibilities
c. Prepare the Committee oral or written report for the Spring Meeting
d. Prepare to attend the Convention Planning and Executive Board Meetings
e. Review Adapted Activities Awards files to create a list of previous nominees
f. Solicit additional Adapted Activities Awards nominees
4. Specific Duties Prior to the Fall Executive Board Meeting
a. Communicate with Committee members to check their progress regarding their responsibilities
b. Complete Convention Program responsibilities (see addendum)
c. Prepare the Committee oral or written report for the Fall Meeting
d. Prepare to attend the Convention Planning and Executive Board Meetings
e. Communicate with all prospective presenters regarding the status of their Convention Program proposals.
f. Coordinate and facilitate the selection of Committee Award recipient(s)
g. Submit the Award recipient(s) name and contact information to the PSAHPERD Award’s Chair and the PSAHPERD President
h. Compose ½ page biography of the Adapted Activities Awards Recipient(s), obtain a digital photo and forward to the Convention Program Chair and the PSAHPERD Awards Chair
i. Prepare to announce to the PSAHPERD Executive Board the Adapted Awards Recipient(s)
5. Specific Duties Prior to Annual Convention
a. Send Convention Program confirmation letters to presenters and presiders
b. Communicate with committee members to check progress regarding their responsibilities
c. Prepare a cumulative end-of-year report
d. Confirm Convention specific Committee program/sessions needs with the Convention Manager.
6. Specific Duties During the Convention
a. Monitor Committee programs/workshops/events
b. Attend the Executive Board Meetings and the Representative
Assembly
c. Attend the following sessions/functions but not limited to
-Awards Luncheon
-Opening General Session
-Exhibitor Reception
-Appreciation Awards
-President’s Reception
-E B Cottrell Banquet
e. Present the Adapted Activities Awards during the Awards Luncheon
